For non-LABEX studies, you are responsible for the implementation phase of the experiment. The LABEX team and the Financial Service team remain at your disposal for any question that you may have.
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When using external platforms (MTurk, Prolific, Cloudresearch, etc.) where a prepayment by credit card is required, you will initially need to use your personal credit card to pay for the survey. Once the survey is completed, you can get reimbursed for the actual costs by sending your credit card statement, invoices, or proof of payment of participants, as well as the filled-in "reimbursement form" to HEC Financial Service. The reimbursement form can be found on the Research Platform.
When using external vendors such as research or survey institutes, their services can be billed directly. The vendors' invoice can then be forwarded directly to HEC Financial Service. Please note that for services equal to or exceeding CHF 20'000, three offers from different providers are required.
For NON-ORSEE field or classroom experiments, you also have the possibility to remunerate the participants in cash or by bank transfer (paper version). Please note that it is not possible to use bank transfer payments in the digital version unless the participants are registered in the ORSEE database.
In addition to filling in the financial submission, you will need to attach the appropriate financial forms adapted to your experiment, namely:
Type of experiment
|
Financial submission
|
Consent form
|
Payment form
|
Non remunerated experiments |
Not required
|
Required: To be sent to the LABEX team |
Not required
|
Experiments with external vendors such as MTurk or Prolific, Survey Institute, etc.
|
Required: file the submission
at least 1 week before the launch of your experiment |
Required: attach the document to the financial submission |
Not required
|
Remunerated field or classroom* experiments |
Required: file the submission
at least 1 week before the launch of your experiment |
Required: attach the document to the financial submission |
Required: attach the document to the financial submission
|
* Participation in classroom experiments must be entirely voluntary and this must be stated in the consent form